Adding a campus or a grade usually breaks how student accounts and Google Workspace permissions were set up. We map it, fix the gaps, and get it secure before the next enrollment cycle — then keep it that way.
What we hear
You don't have a CIO, and the "tech person" is a teacher with a login to everything. These are the pains that bring schools to us.
Student accounts take days to create
Onboarding is manual, inconsistent between campuses, and nobody's sure who still has access after a student or staff member leaves.
Google Workspace isn't locked down
Over-shared Drives, admin rights spread too wide, and no clear policy for staff, students, vendors and parents.
Content filtering and CIPA pressure
Filtering that's either too loose to be safe or too blunt to teach with — and paperwork to prove it.
E-Rate paperwork and deadlines
Form 470 postings, bid windows and vendor IDs that have to be right, on time, and defensible in an audit.
A second campus that was set up differently
Two sites, two ways of doing everything, and no single picture of who can reach what.
Priced on what the free gap-check finds — open safeguards, sites, users. You approve the figure before any work begins, and it doesn't move.
Insurers can deny a claim when the controls you attested to — multi-factor login, tested backups, endpoint protection — aren't actually there. We make sure yours are.
A stretched school can't afford gaps in what it told its insurer — we put the controls in place with your staff before renewal, so the answers hold up.
It leads naturally into managed identity and provisioning once the baseline is solid.
This service references the NIST Cybersecurity Framework, a free, public resource. Media78 is an independent provider and is not affiliated with or endorsed by NIST.
Implementing the baseline helps you answer insurer questionnaires accurately and can improve your odds of coverage and better terms. It is not a guarantee of a policy, approval, coverage, or claim payment; requirements vary by carrier.
Proof
Media78's founder led student-data reporting for a Florida charter school, where every audit fed directly into the school's budget — the same discipline we bring to Workspace and account security engagements today.
Schools post FCC Form 470 bid requests publicly and must wait at least 28 days before choosing a provider. We bid only on services we can deliver exactly as specified, and we read every Form 470 and RFP in full. If you're planning an E-Rate cycle, talk to us early.
The principal, the business manager, or a charter network's operations lead.
Zero trust access, MFA, device checks, 24/7 monitoring and tested backups come standard — the same controls large districts pay for, scaled to a single campus or a small network. No "premium tier."
Talk to us about your schoolfree resource
The same checklist we run during a gap-check — use it yourself, whether or not we ever talk.
Another tech is slow to find, expensive to keep, and still leaves your school resting on one person. We back up the person you already have — automation for the repetitive work, central logging that finds faults before they're reported, and monitoring that doesn't sleep — so student IT stays steady through enrollment season, staff changes, and the day someone's simply out. See how we find the faults nobody reports →